Proposals due 31 August 2020

Submit via e-mail by 17:00 EDT / UTC -4

Fieldwork Program

The Steering Committee of YouthMappers is pleased to (re)announce this periodic call for proposals for our fieldwork program. This call has been amended from a previous version to account for the global effects of COVID-19.


Note: if your chapter submitted a proposal in the previous round of applications that was cancelled due to the COVID-19 outbreak, you will need to re-submit to this round given that we have added new social distancing/remote work requirements. You may use previous applications and alter them in light of the new guidelines.

YouthMappers’ fieldwork program supports YouthMappers chapters to undertake projects related to the creation of new data and/or analysis in the chapter’s local or regional community. Applications are not required to deal directly with COVID-19 or its effects as a topic in the proposal, but must describe how project participants will comply with local safeguards against the disease. Example tasks might include: the remote creation of data or some other direct support for OpenStreetMap (OSM), supporting a local research project to fulfill a remotely accessible development need with a direct link to OSM or YouthMappers, or conducting specific remote data and/or analysis activities related to YouthMappers for a local or regional USAID Mission. If electing to organize activities that will support a regional USAID Mission, the scope of work will be developed in consultation with the local/regional Mission GIS specialist or other USAID point of contact and the local YouthMappers chapter.


In this revised call, applicants/applicant institutions must demonstrate that all tasks can be accomplished remotely and/or following the social distancing guidelines established by their local and/or national governments.

YouthMappers does not restrict the topics that chapters can investigate, but successful proposals will make a strong case that the activity is needed and will contribute to local/regional development needs. Fieldwork activities should be oriented toward some type of activity that increases data and/or analysis using remote or social-distancing techniques, rather than providing direct support for the chapter itself. The funding of internet access, for instance, would only be permissible in pursuit of the creation of data and/or analysis for a project, not for general chapter access. Travel will be scrutinized carefully and a plan to maintain social-distancing must accompany any application that proposes in-person tasks.


While it is not required to work with a local USAID Mission to be successful in this call, proposals that include such a connection will be prioritized. Countries with Mission GIS specialists include: Afghanistan, Armenia, Bangladesh, Colombia, DRC, Egypt, Ethiopia, Georgia, Ghana, Haiti, Honduras, Indonesia, Ivory Coast, Kenya, Lebanon, Liberia, Madagascar, Malawi, Mali, Moldova, Mozambique, Nigeria, Pakistan, Philippines, Southern Africa, Sri Lanka, Tanzania, West Africa. Chapters may, however, link to any USAID Mission, including their home country Mission, even if that Mission does not have a GIS specialist (for a complete list of USAID presence countries, see


​Eligibility: Only YouthMappers chapters in good standing are eligible to receive funds. Chapter standing can be determined by sending your chapter name, university name, and mentor’s name to Chapters that have not submitted annual reports are not considered to be in good standing.


Non-USAID presence chapters are eligible only if their activities are structured to actively develop, support, and/or mentor a YouthMappers chapter in a USAID presence country.



Proposal Format: The proposal is limited to 5 pages, single spaced, typed in PDF format. The 5 page limit excludes letters of support, which themselves must be limited to 1 page and attached as PDFs at the end of the 5 page proposal. Due to computer virus restrictions, no file types other than PDF will be opened and applications with other types of computer files other than PDF will be returned as non-compliant.

The following elements MUST be addressed in the 5 page proposal:

  1. A clearly defined and well-justified purpose

  2. A clear list of research questions to be addressed

  3. A clear statement of methods of data collection and/or data analysis, with,

  4. A plan to maintain social-distancing and/or fully remote activities to accommodate health and safety concerns related to COVID-19

  5. A list of deliverables (concrete outcomes) from the project

  6. A communication plan that includes social media dissemination of results

  7. A timetable with start and end date, a lists of all participants, a contact for the YM chapter mentor, and a contact for the local organization or USAID contact, if applicable.


Additional Required Materials: In addition to the 5 page proposal, the following letters of support should follow the proposal. Each letter is limited to 1 page and should be combined into the 5 page pdf.

  1. A letter or email of support from the chapter faculty mentor, INCLUDING AN EXPLICIT STATEMENT THAT THE UNIVERSITY APPROVES SUCH ACTIVITIES. Any support emails without this statement will be returned for clarification.

  2. A letter or email of support from the USAID point of contact (only if applicable)

  3. Budget and budget justification:  maximum 3 page budget with each expected expense listed with an explanation of the exact cost and justification for the expense. Proposers must use the attached PDF budget template. The budget justification includes a list of disallowed expenses.

Click on this icon to view a PDF version of this call for proposals. Updated July 2020.

Click on this icon to open the budget justification template. Updated July 2020.

Program Awards: YouthMappers expects to award between 2 - 5 awards. Applicants can apply for awards in the amounts of up to $500, $1000, or $2,500. The maximum amount awarded will be US $2,500/ chapter. Proposers need not budget $2,500 if it is not necessary and priority will be given to awards that clearly justify their funding needs.


Chapters may only submit ONE proposal. Partnering with another chapter is permissible but would count as each chapter’s ONE proposal.


Required Reports and Deliverables: At the conclusion of the award, chapters are required to submit a 5 page report that details:

  1. The problem that was addressed

  2. The solution that was implemented

  3. Any initial impacts that were observed as a result of the activity

  4. Challenges faced

  5. Recommended follow-up and suggestions for future work

  6. A list of all publications, posts on social media (URLs or tweets, etc), and any other communications that the chapter produced to support or as a result of the project


How will proposals be reviewed?

Competitive applications will demonstrate:

            - a strong need in the local/regional community for the work proposed

            - a demonstration that the project will lead to capacity building of the chapter

- a plan to increase the number of YouthMappers chapters through outreach to other universities or eligible organizations. An illustrative example of this would be - a plan to publicize results with the intention of stimulating new YouthMappers chapters in nearby universities

- a fully developed and reasonable plan to maintain social-distancing and/or remote work in light of COVID-19

            - a strong mentoring commitment (where senior students mentor junior students)

            - any additional aspect of chapter sustainability activities

            - the plan for reporting on the activity

            - budget rationale and explanation


Deadline: All proposal are due by 17:00 US Eastern Daylight Time (New York) on August 31, 2020. No late proposals will be accepted. Email proposals to only.


Note: if your chapter submitted a proposal in the previous round of applications that was cancelled due to the COVID-19 outbreak, you will need to re-submit to this round given that we have added new social distancing/remote work requirements. You may use previous applications and alter them in light of the new guidelines.

© 2016-2020 by YouthMappers. Proudly created with Supported by USAID Award #AID-OAA-G-15-00007 and Cooperative Agreement Number: 7200AA18CA00015.

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